Request for Public Information


Requests for public records are governed by Indiana’s Access to Public Records Act (APRA) which has been codified at Indiana Code 5-14-3 et seq.

General Rule: Records of a public agency are public records and must be disclosed upon request, unless the request falls under an exception provided the law.  A public agency must state that a record falls under an identified APRA exception in order to withhold a specific record.  Some exceptions include:

  • Records deemed confidential by law.
  • Investigatory records of a law enforcement agency.
  • Grand jury documents.
  • Attorney and client communications.
  • The work product of an attorney.
  • Materials relating to the deliberative process.
  • Personnel files.
  • Criminal intelligence information


All Requests: A request for inspection or copying must identify with reasonable particularity the record being requested.  See IC § 5-14-3-3(a)(1).  This means a request must include a description of the record or document with enough detail to allow agency staff to locate and produce the requested record or document.  A request for inspection or copying must be in writing on a form provided by the agency.  See IC § 5-14-3-3(a)(2).  The City of Muncie requires that all requests for public records be made on the “Request Form” provided by the City of Muncie (available in the Human Resources Office - second floor).  The Request Form can also be downloaded HERE.  The Request Form must completed in its entirety and returned by mail or in person to the City of Muncie c/o Public Records Request 300 N. High Street, Muncie, IN 47305.

Response by Agency: The APRA requires a public agency to respond to requests within a specified time. 

Important Note: This response does not mean that the requested record must be produced at that time.  First, the agency must, at a minimum, acknowledge receipt of a request.  Second, the record(s), if disclosable, must be produced within a “reasonable time” after the request is received.

Records That Do Not Exist: Under the APRA, an agency is not required to create any record(s) in response to a public record request.  An agency is only required to disclose existing records.

 Fees: Public agencies may charge fees for copies. 

 Pursuant to I.C. § 5-14-3-8, the Fee Schedule for copying or printing records is as follows:

  • $.10 per one-sided page for standard sized 8.5" x 11" paper records.
  • $5.00 per compact disc (CD), digital video disc (DVD) or diskette for copying of records onto an electronic storage medium; and.

Important Note: The fees set forth above are pursuant to Indiana Code § 5-14-3-8.  The City of Muncie requires payment for fees in advance.  Acceptable forms of payment are: certified check, or cash.  The fee is to be paid to the City of Muncie.  You will be notified in advance if there is a fee to fulfill your public record request. 

Office Hours:  The City of Muncie Human Resources Office (second floor) is open from 8:00 a.m. to 4:00 p.m., Monday through Friday, excluding holidays.

Muncie was deemed Middletown after Robert and Helen Lynd conducted sociological studies on our "typical Mid-American community." The studies drew attention to our city and since, we have been a continually studied town for social change in America.

Learn more about the history of Muncie

Office of the Mayor
The Honorable Daniel Ridenour

Muncie City Hall
Third Floor
300 N High Street
Muncie, IN 47305
(765) 747-4845
8am - 4pm (M-F)